Terms

HISTORIC PHOTOGRAPHER OF THE YEAR COMPETITION 2018 and HISTORY’S SHORT FILMMAKER OF THE YEAR 2018 COMPETITION

THE COMPETITIONS

Photographs: All photographic entries will automatically be entered into the “Historic Photographer of the Year” competition (the “HPY Competition”).

At the time of entry entrants can choose whether they also wish to enter the image into one or both of two (2) further prize categories: (a) “Ancient History”; and (b) “English History” (together the “Categories” and each a “Category”).

Video Entries: All video entries will automatically be entered into the “HISTORY’S Short Filmmaker of the Year” competition (the “HSFY Competition”).

 

THE PROMOTER AND CATEGORY PARTNERS

Historvius Limited (also known as Trip Historic) of 1 Theobald Court, Theobald Street, Elstree, Hertfordshire, WD6 4RN, UK shall be the promoter in respect of each of the Competitions (the “Promoter”); and

  • Historic England of The Engine House, Fire Fly Avenue, Swindon SN2 2EH shall be a  partner in respect of the “English History” Category; and
  • AETN UK t/a The History Channel] of 1 Queen Caroline Street, London, United Kingdom, W6 9YN shall be a partner in respect of the HSFY Competition;

(and reference to the “Category Partner” or “Category Partners” in these Terms shall be reference to the appropriate party or parties as set out in (a) and/or (b) above).

 

HOW TO ENTER

The Competitions will run from 00:00 GMT on Tuesday 12th June 2018 to 23:59 GMT Sunday 30th September 2018 (the “Closing Date”) inclusive.

To enter the Competitions entrants must upload their photographic image(s) and/or videos and provide the requested information online at the Competitions’ website www.photographer.triphistoric.com (the “Website”). At the time of entry entrants must comply with all ‘how to enter’ instructions including providing a short commentary in the “Tell us about your photo” section and may select which, if any, of the Categories they also wish to enter. Any Competition entries received after the Closing Date will be automatically disqualified.

By submitting a Competition entry, you are agreeing to be bound by these terms and conditions.

The Promoter will not accept: (a) responsibility for Competition entries that are incomplete, lost, mislaid, damaged or delayed, regardless of cause, including, for example, as a result of any equipment failure, technical malfunction, systems, satellite, network, server, computer hardware or software failure of any kind; or (b) proof of transmission as proof of receipt of entry to the Competition.

The Competition entries will be judged on originality, composition and technical proficiency alongside the story behind the image and its historical impact by a panel of seven (7) judges who will select three (3) winning (see “Prizes” section below). There will also be a ‘people’s choice’ award for the HPY Competition (only one (1) vote per person/IP address).

A list of names of the judges will be made available on the Website from the Closing Date for a period of one (1) month.

The decision of the panel of judges (acting reasonably) will be final and no correspondence or discussion will be entered into.

 

ELIGIBILITY

Photographs and videos may be of any scene or location anywhere in the world, other than in respect of the “Historic England” Category which must be of a subject taken in England, as further stipulated below.  However, the submissions should not contain images of identifiable individuals who have objected to being featured.

Entrants to the HPY Competition may be from anywhere in the world. All entrants must be aged 18 (eighteen) years or over and must not be employees of the Promoter, their families or anyone associated with the Competitions.

Limited digital enhancements to the images are permitted, but these are restricted to cropping, sharpening, optimising, adjusting contrast and colour balance, HDR and minor retouching. Entrants are not permitted to manipulate the image in a way which would be likely to mislead or which would alter the nature of the image or subject. The Promoter reserves the right to reject anything they reasonably feel has been overly-manipulated or which distorts the integrity of the subject.

Entries may be made using a camera, smartphone or tablet, digitally or using film. In all cases, files (or scans in the case of images on film) must be uploaded onto the Website. No print submissions will be accepted.

There is a limit of ten (10) entries per person – if the same photograph is submitted into the HPY Competition and both Categories it will be considered as just one (1) entry. Entries on behalf of another person will not be accepted and joint submissions are not allowed.


Photographs:
All photographs must be submitted in high resolution JPEGs, with a minimum of 300 dpi resolution and 1200 pixels by 1200 pixels. No photograph uploaded may be larger than 15 MB. Winning and selected entrants may be required to provide the original RAW file (or JPEG as shot) at the Promoter’s discretion.


Categories:
All Category entrants must be UK residents aged 18 (eighteen) years or over.

  • In respect of the “English History” Category the photograph must be taken in England.
  • In respect of the “Ancient History” Category the subject of the entry must date primarily from pre-500 AD.


Videos:
Videos entrants to the HSFY Competition must be UK residents aged 18 (eighteen) years or over only and the videos must be between one (1) and two (2) minutes in length and must not feature any copyrighted imagery or commercial music and may only use the non-commercial music tracks supplied by the Promoter and the Category Partner.

Each video entry will be judged on the following criteria:

  • it shows a passion for a historical subject;
  • it exhibits good communication style and clear delivery;
  • it demonstrates consideration of filming and editing techniques to tell a story;

 

THE PRIZES

The prizes are not negotiable or transferable.

 

Photographs

HPY Competition: there will be one (1) prize of one thousand pounds (£1000) cash for the entry chosen by the judges; and there will be one (1) “people’s choice” prize of two hundred and fifty pounds (£250) cash for the entry which obtains the most online votes from all eligible entries.

“Ancient History” Category: there will be one (1) prize of one hundred and fifty pounds (£150) cash for the entry chosen by the judges.

“English History” Category: there will be one (1) prize of an English Heritage experience tailored to the winner’s interests, location and abilities and one hundred pounds (£100) -worth of Historic England publications.


Videos

HSFY Competition: there will be one (1) prize  for the entry chosen by the judges, being the opportunity for the winner to showcase their entry on the History Channel and associated media platforms.

 

WINNERS’ ANNOUNCEMENT

The winners’ names and counties/countries of residence will be announced at the Historic England Angel Awards event on 27th November 2018 (the “Announcement Date”) and on the Website for a period of one (1) month.

The Promoter will make all reasonable efforts to contact the winners as soon as practicable before the Announcement Date, using the telephone number and/or email address provided with the Competition entry. If a winner cannot be contacted or is not available, or has not claimed their prize within ten (10) days of being contacted by the Promoter, the Promoter reserves the right to select a replacement winner from the entries received by the Closing Date.

A maximum contribution of one hundred and fifty pounds (£150) will be made by the Promoter to each winner’s travel expenses, subject to receipt of original travel documentation evidencing all such expenditure.

 

PERMISSIONS, OWNERSHIP OF COMPETITION ENTRIES AND INTELLECTUAL PROPERTY RIGHTS

All images submitted must be the sole work of the individual submitting them and must not have been copied, must not contain any third party materials and/or content the entrant does not have permission to use, must not have been published elsewhere or have won a prize in any other photographic competition and must not otherwise be obscene, defamatory or in breach of any applicable legislation or regulations.

It is the responsibility of each entrant to ensure they have secured all relevant permits and/or provided all relevant information, including without limitation (a) in the case of human portraits and recordings, (i) obtaining the subject’s permission; (ii) respecting data protection laws and providing appropriate information to the subjects as to how their personal data will be processed (including a copy of the Trip Historic Privacy Policy); (iii) ensuring that no one featured has objected to being included; and (b) the landowner’s permission and any state permits as may be required. All such permits, copies of information provided and evidence of permissions must be promptly provided to the Promoter upon request.

In respect of video entries, entrants must also have had appropriate regard to the data protection laws and should have been transparent with anyone featured in the videos, (including any presenter or voiceover) as to how their personal data will be processed and shared.  In addition, entrants must have obtained written permission from the video entry participants and upon request must promptly provide to the Promoter evidence of all such permissions as well as copies of information provided as to how the subjects personal data will be processed.

The entrants must ensure that any images and recordings they submit (a) do not infringe the copyright or other intellectual property right of any third party; and (b) comply fully with any applicable laws. By entering the Competition entrants warrant that the image and recordings they are submitting is their own work and they own the copyright in it. If the copyright or other intellectual property right of any third party has been infringed, the relevant entrant will indemnify the Promoter in respect of any third party claims.  The entrant will also warrant that a copy of the Trip Historic Privacy Policy has been provided to any individuals featuring in their photographs or videos and will indemnify the Promoter in respect of any loss or damage arising from any claim by an individual alleging that their personal data is contained in the entrant’s photographic or video submission and that their individual rights have been infringed.

Entries that do not fulfil the above criteria will be deemed ineligible and disqualified. Where this is discovered after the prize has been awarded, the prize (together with any travel expenses) must be returned or refunded by the entrant. Entrants agree to fully indemnify the Promoter in respect of any third party claims.

Copyright and moral rights in all images submitted for this Competition remain with the entrants. Notwithstanding this, in consideration of entering the Competition, each entrant agrees to grant the Promoter and the relevant Category Partner a non-exclusive, worldwide, royalty-free, irrevocable, licence of intellectual property rights in the Competition entry and any accompanying materials (and otherwise arising in connection with the entry to which the entrant may now or at any time in the future be entitled under the Copyright, Designs and Patents Act 1988 as amended from time to time and under all similar legislation from time to time in force anywhere in the world) for the Term, to use, display, publish, transmit, copy, edit, alter, store, re-format and sub-license the Competition entry and any accompanying materials for any purpose connected with the Competition, with a right to sublicense as necessary, such purposes to include without limitation:

(a) the process of judging the Competitions (including the public vote);

(b) display during the Historic England Angel Awards;

(c) publicising and promoting the Competition – both print and digital; and/or

(d) the Promoter’s activities, including within their publications, on their websites and social media channels, including without limitation in any associated books.

The Promoter will seek the permission and agreement from entrants before the inclusion of any images s entered more than three (3) years previously in any associated book, subject to payment of the Promoter’s standard fee.

Except in relation to the inclusion of any entries in books authorised for publication within three years from the Closing Date in which case the Term is perpetual, in all other cases the Term shall be three (3) years from the Closing Date.

Any additional commercial use will be negotiated directly with the entrant. The Promoter will endeavour always to credit each photograph used with the corresponding entrant’s name and a © notice. Although they will supply the correct copyright information to third parties, they cannot accept responsibility for any crediting errors or omissions of such parties.

 

DATA PROTECTION

By entering the Competition, you understand that any information and personal data provided by you with the Competition entry will be used by the Promoter, its partners and service providers in order to administer and fulfil the Competition and for the purposes set out in these terms and conditions.

Any personal data will be used in accordance with our Privacy Policy.  For the full details of the Trip Historic Privacy Policy please click here.

The Promoter its partners and service providers may need to send personal data to third parties outside the United Kingdom.  Any transfer of personal data to a country outside the European Economic Area shall take place in accordance with one of the allowed mechanisms allowed by law.  Please see our Privacy Policy for further details

 

PUBLICITY

If you are a winner of the Competition, you agree that the Promoter may use your name, image and town or county of residence to announce you as a winner of this Competition and for any other reasonable and related promotional purposes.

You further agree to participate in any reasonable publicity required by the Promoter, which may include without limitation your name and/or likeness.

 

GENERAL

No purchase necessary.

If there is any reason to believe that there has been a breach of these terms and conditions, the Promoter may, at its sole discretion, reserve the right to exclude you from participating in the Competition.

The Promoter reserves the right to hold void, suspend, cancel, or amend the Competition should it become necessary to do so.

These terms and conditions shall be governed by English law, and the parties submit to the exclusive jurisdiction of the courts of England and Wales.